Seven Ways to Create the Best Planned Summer Event!

Hello written in red cursive over six differen popsicle designs that spell out summer. White back ground with red confetti

Summer is the perfect time to plan events and get-togethers with friends and family. Whether it’s a backyard BBQ, a pool party, or a day trip to the beach, there are plenty of ways to make the most of the warm weather and long days. However, planning summer events can also be stressful and expensive. In this article you will learn seven ways to create the best planned summer event!

party plan insert first page. white background, black ink. Shows the details of the party plan, who it's for, date/time and the theme for the party
Party Plan Insert

When we think about event planning it is often overwhelming and frustrating to work through the steps of all of the planning.But, once again Tula XII comes to your rescue and creates something that helps the planning and executing phases seem like a piece of cake (of the strawberry shortcake variety for summer of course). Let’s walk through some steps of how this insert; Party Plan, can help you create the best planned summer event for your friends and loved ones.

party plan insert first page. white background, black ink. Two page spread. One side of the insert shows a list for planning the party budget and the second side has the to do list for the party itself.
The Party Budget

1. Set a budget: One of the biggest hurdles with event planning is not setting a budget. We start the planning and the buying before we know the cost of the event, and we definitely want to do that the other way around so we won’t be surprised by the amount of money we are spending along the way. Decide how much you want to spend and then stick to it. Things to remember would be considering food, drinks, decorations, and any activities or entertainment you plan to provide during the event.

party plan insert first page. white background, black ink. Planning the food and drinks. This is a two page spread. The first page has two boxes in columns and below line for notes for planning the food. The opposite side is identical but is for planning the drinks.
Planning the Food

2. Plan ahead: It is fairly easy to plan ahead with the Party Plan Insert because each page helps you along every step of the way. This insert includes every part of your planning from counting down the time, to budgets, shopping lists, invites and thank yous and a whole lot more. When you create a plan and plan ahead you are on your way to a stress-free event. This insert can help you make a list of everything you need to do, from sending invitations to buying supplies, and create a timeline for completing each task. This will help you stay organized and avoid last-minute scrambling.

party plan insert first page. white background, black ink. Two page spread. one side is for planning the decor. There are four boxes in two columns and notes at the bottom. On the second page is for planning for the cake. Top place for description with two boxes in columns and notes at the bottom.
Planning the Decor

3. Keep it simple: Planning events doesn’t have to be a huge thing. You can keep it fairly simple with basic decorations and food to skipping the formal invites and making a basic invitation on social media. Looking back at your budget if cost is a factor take into consideration the things that you could do without. Maybe even suggesting a pot-luck style meal if the event is for close friends and family. There are lots of ways to share expenses and keep things simple when planning a summer event.

4. Choose a central location: What kind of event are you planning? Birthdays, family reunions, family get togethers, graduations, and more can be celebrated in your backyard or even at a park. This can cut down on costs and also be relitively central to those you may want to invite. If you are needing a little more space for activities and want it less public you can think about venues and rented spaces. This will dip into your budget so be sure to add this into your costs before you start planning and searching so you can stay within the budget you have for the event.

5. Offer activities that don’t cost money: Summer is the perfect time for cheap and fun entertainment. There are lots of backyard games that you can play, as well as outdoor sports, scavenger hunts, park adventures, hanging out at a river or lake that don’t cost a thing!! Our family loves a good game of cornhole and will spend hours in tournaments with each other. Plus we are super competitive so any kind of activity that allows us to showcase our “inner jock” attitude is always a fun adventure.

what king of games do you play at your summer events written on a barnwood background. There are three pictures, all of outdoor games. A family playing outdoor volleyball, a cornhole board with red and blue beanbags and a pile of horseshoes.

6. Ask for help: You don’t have to do the planning and the asking on your own! Don’t be afraid to ask for help from friends and family. Assign tasks such as setting up tables or bringing drinks to different people to share the load. It will also help take some off your plate, but also offering the opportunity for others to see what it takes to put an event together so that next time they can plan and you can share in their burden with them.

7. Embrace the outdoors: Summer is the best time for fresh air and sunshine. Be sure if you are hosting an outdoor event that you provide plenty of shade, water and sunscreen. The last thing you want to have happen is people being miserable because they have heat exhaustion or a sunburn. This is something to add to your preperation list, but something that your guests will greatly appreciate. Hosting your events outside is a great way to save on indoor traffic in your home or paying for an indoor venue.

With these seven ways to creating the best summer event ever, your family and friends will be knocking on your door to know how you did it and what your secret is!! Planning can come in all shapes and sizes, from planning your whole day, month and year to planning the best summer event! When you take time to set a budget, plan ahead, keep things simple, choose a central location, offer activities that don’t cost much, ask for help and embrace the outdoors you will be able to put together a summer event that everyone can and will enjoy!

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